In this Issue:

The Program Management Team continues to pursue a multi-pronged strategy in developing a plan to address the seismic strengthening needs of PUSD facilities.murakami/Nelson is conducting the quantitative and cost analysis for Havens and PHS.Findings and recommendations for Havens will be presented in April.Public input and discussion of the recommendations will take place in early May.On May 23rd, the Board plans to provide direction to staff and consultants on which facility option to pursue at Havens Elementary School: 1) retrofit, 2) rebuild in- kind, or 3) redesign.In preparation for this decision, a revised near-term schedule with key milestones and dates has been released.

 

Revised Near-term Schedule Released – Havens
Program Manager, David Burke, released a near-term schedule that identifies the key milestones and proposed timeline that will be followed in order for the Board to be able to provide direction to staff and consultants at its May 23rd meeting. 

• (2/14/07) Presentation of Tier II, Accessibility & Fire/Life Safety Reports
• (4/25/07) Presentation of Facility Options & Costs
• (5/7/07) Discussion of Facility Options (If Needed)
• (5/9/07) Discussion of Facility Options
• (5/23/07) Board Decision on Havens Facility Options

Mr.Burke explained that the soonest major construction might begin at Havens would be in June 2008, and clarified that this assumes the Board decided to pursue a “retrofit only” option on May 23rd.Should the Board decide on a rebuild option, the design time for the new buildings would result in construction starting sometime after the summer of 2008.

Click Here to Review Revised Near-term Schedule

 

Revised Near-term Schedule Released – PHS
Included in the schedule are milestones for the PHS project, which is next in line to be reviewed.Based on the findings presented, the Board will revisit potential short/long-term mitigation plans at the school site. 

• (3/28/07) Presentation of Tier II, Accessibility & Fire/Life Safety Reports
• (5/9/07) Revisit Short/Long-term Mitigation Options
• (5/23/07) Presentation of Facility Options & Costs

Click Here to Review Revised Near-term Schedule

 

Findings from Engineering Analysis of Havens Presented
murakami/Nelson has completed a structural engineering evaluation and analysis of how targeted Havens buildings would perform in the event of a major earthquake on the North Hayward Fault.The Tier II analysis substantiates the preliminary findings.According to structural engineer, Ron Gallagher, “All three buildings do not meet the agreed upon ASCE 31 performance standards for life safety.The already vacated classroom wings of the main building have the most serious deficiencies.” A comprehensive report that incorporates seismic, accessibility and fire/life safety issues will be presented to the Board on February 14.A nonstructural hazard survey also was conducted.District officials and maintenance staff already are developing plans to address some of the high vulnerability items such as overhead glass and an emergency gas shut-off in the school.

 

Consulting Contracts
District staff and CPM continue to work closely with the Steering and Technical Advisory Committees in establishing contracts for scope and design, hazardous materials services, and peer review work.The contract negotiation process will be initiated on the following dates for the contracts noted:February 14

• murakami/Nelson scope and fee for Beach and Wildwood Tier 2 report
• murakami/Nelson scope and fee for design concepts for Havens
• Peer review scopes and contracts (One for Havens, and one for PHS)
• Hazmat services scope and contract

March 28

• murakami/Nelson scope and fee for design concepts for PHS

 

Principals Speak to School Needs
Principals Tery Susman (elementary level) and Randall Booker (high school), presented consolidated findings from their school community discussions on the educational program needs of schools today.Common needs were identified in the following areas: 1) Curriculum Enhancements; 2) Improve Instructional Strategies; 3) Foster Greater Collaboration and Community; 4) Improve Student Services.Citizens offered thoughtful feedback to the presentation.

KCOM Schedule: 1/27-2/2 at noon and 6 pm

Click Here to View Meeting Notes

 

Televised Workshop on State Funding Scheduled March 12
Citizens are invited to attend a Board Workshop on March 12, from 8 – 10 am, in the City Hall Council Chambers.Learn from Program Manager David Burke how state funds will come into play in addressing the seismic strengthening and modernization needs at each school site.The workshop will be televised live and re-broadcast on KCOM. 

 

Future Public Engagement Meetings
In conjunction with key decisions to be made by the Board in May, the Public Engagement Subcommittee is planning a number of school community meetings to solicit input, in addition to the time allotted for discussion at regular board meetings and board workshops.Actual meetings dates and times will be announced once available.

Welcome to the first issue of the PUSD Bond Program E-Newsletter.Thanks to voter approval of Measure E on March 7, 2006, the District has embarked on a $56 million multi-year program design and construction effort that will strengthen and improve aging school facilities in the Piedmont community. 

Website Launched November 1
Thanks to web design consultant, Cyndy Johnsen of Pixelesque Designs, the Public Engagement Committee and Program Manager, David Burke, the PUSD Bond Program¹s website has been launched.For questions, comments, and feedback, simply e-mail us from the website.To visit the website, just click PUSDBOND .

Proposition 1D Passes
With the passage of Proposition 1D on November 7, $7.3 billion will become available for K-12 school construction throughout the state.Prop 1D¹s passage improves Piedmont¹s chances for receiving state matching funds.Based on state eligibility requirements, it is estimated that PUSD may be eligible for approximately $12 – $14 million in state matching funds.Access to these funds is on a first come, first served basis.To learn more, go to EDSOURCE ; respond to a quick question; enter Prop 1D in the search box, and click on the EdSource article. 

Program Management Firm Hits the Ground Running
At 8 AM the morning after the Board of Education approved a contract for program management services with CAPITAL PROGRAM MANAGEMENT (CPM) , Program Manager, David Burke, and Principal Michael Wasserman, attended a Citizens¹ Oversight Committee, presented an overview of their plans to develop a Draft Master Implementation Plan, and responded to questions from the 12 member committee.Since then they have been meeting with the Technical Advisory, Public Engagement, and Steering Committees, and managing the process for identifying a pool of qualified architectural/engineering service firms.They are currently assisting the district in finalizing a contract for structural engineering and cost estimation work at PHS and Havens. 

Murakami/Nelson Selected to Conduct Engineering Work at Priority Sites
The Board has given Superintendent Hubbard the go ahead to enter into negotiations withMURAKAMI/NELSON for structural engineering and cost estimation work at the highest priority schools, Piedmont High School and Havens Elementary School.The Board approved a purchase order not to exceed $100,000 to begin engineering investigations.The firm will take advantage of the Winter Break in order to do work that would otherwise disrupt the school day.

District Welcomes Public Input
On October 12, Board VP June Monach, welcomed twenty-five citizens to the first in a series of public engagement meetings on the Bond Program.Piedmont citizens heard from Superintendent Constance Hubbard on the school district¹s progress on the bond program; Program Manager Dave Burke on the framework for developing the Master Implementation Plan; and Board Member Ray Gadbois on ways citizens can obtain information and stay involved during the planning process.Thanks to those who participated in the first meeting.Spread the word that there will be more chances to meet the people who are making this community endeavor a reality.To view a slide presentation from the meeting, just clickPOWERPOINT and choose the PowerPoint Presentation at the top.

Up Next: Priority Setting Discussions on Educational Needs
The next major bond program milestone will be Winter of 2007 when the Board will solicit input from the community on recommended construction options for school buildings on the PHS and Havens campuses.In preparation for this milestone, the next round of public engagement meetings will focus on the prioritization of educational program needs identified by school staff.These discussions together with the next level of structural engineering and cost estimation work to be conducted by Murakami/Nelson will inform the District and CPM in making recommendations to the Board and community on which construction options make the most sense. Save the dates: 

November 28, PHS Library, 7-9 pm: Discuss needs identified by PHS staff 

November 30* Ellen Driscoll Aud, 7-9 pm: Discuss needs identified by Havens staff 

Although these will be site specific discussions, anyone interested in learning more and asking questions is welcome to attend.A community-wide meeting will be scheduled in early January to discuss both high school and elementary level needs. 

* Changed from November 29 due to conflict with Tree Lighting Ceremony.

Dear Piedmont Community:

Since the passage of Measure E, a $56 million general obligation bond to address seismic safety in the Piedmont Unified School District, the Board of Education and Superintendent have been hard at work developing a game plan that we envision will improve the safety of our aging school facilities and enhance their value as a community asset.  We are writing to provide you with a progress report on what we have accomplished to-date, and invite you to learn more at an information meeting on October 12, 2006.

Project Financing:  We are pleased to report that the first issuance of the general obligation bond has been made.A competitive sale of $15 million in zero coupon and current interest bonds occurred on July 27, 2006.The bonds received a high Aa3 rating from Moody’s Rating Service.

Building the Team:  The Board has been working with Superintendent Constance Hubbard and Assistant Superintendent Michael Brady to define the staffing needs for the PUSD Bond Project.The organizational chart is attached.Key milestones achieved include:

• Hiring of a Program Management Firm to oversee program planning and implementation.Representatives from the school district, Board, and community (with requisite technical experience) participated in the screening and interview process.The Board recently approved a contract with Capital Program Management, Inc.(CPM), a firm specializing in program management services for smaller school districts.
• Formation of a Steering Committee to oversee efficient management of all projects and serve as a communications hub.The Program Manager will serve as Chair.
• Reconstituting a Technical Advisory Committee (previously the SRRP Advisory Committee) to support the Board and administration.Their support has been beneficial in the time period prior to the hiring of the program management firm.
• Formation of the Citizens Oversight Committee to ensure that funds are appropriately and prudently spent.Committee meetings are already underway.The Committee already has met with CPM, Inc.

School Updates:  The first order of business this spring was to determine how to mitigate risk in the most vulnerable buildings as we developed long-term plans at each school site.

1. At Havens, we accomplished the following on-time and on-budget:

§  In time for the start of the 2006/07 school year, relocated vulnerable classrooms in the main part of the school into portables located on the school’s playground.

§  With reduced space on the playground, the District asked the City to use nearby tennis and basketball courts for recess and some P.E.classes during certain times of the school day.The Recreation Commission recommended that the request be granted.The City Council approved the request at its meeting on September 5, 2006.

§  Installed and furnished 16 portables, with the requisite power and water supplies, and fire and alarm systems, working closely with the City, PG & E, the Division of the State Architect, and with the cooperation of local neighbors.

1. At Piedmont High School, we decided to:

§  Continue to limit use of the Student Center for food service operations;

§  Continue to use the Alan Harvey Theatre, #30’s Classrooms and Library building, and develop an appropriate interim use plan for each space after the next level of quantitative and retrofit design work is completed for each building.

Engineering, Retrofit Design, & Peer Review: We are in the process of identifying a pool of engineering and design candidates who will be invited to submit proposals for the next phase of program planning – including quantitative engineering work, and design schematics and cost estimates for the retrofit work for targeted school buildings.The Board has delegated the responsibility of managing this process to the Steering Committee.In addition, we will identify professionals who will conduct peer reviews of the project design work.

Public Engagement:  Citizens, parents, and staff will have opportunities to provide input and insights at key stages during the planning process.We invite you to attend the first information meeting on:

Thursday, October 12, 2006, from 7-9:00 p.m., Piedmont Community Hall

Meet the newly hired Program Manager; hear what has been accomplished to date; learn about the next phase of program planning; and have an opportunity to ask questions of school officials.

 

Website and E-News Sign-up:  For those interested in receiving news and updates via e-mail, you can sign-up now by going to:  http://www.piedmont.k12.ca.us  We are in the process of developing a website, where visitors will be able to obtain current information on the planning and implementation process, organizational structure, and public engagement opportunities.  Stay tuned for an announcement of when the website “goes live.”

Last spring we released a high level roadmap of the planning and construction work that we envisioned for the successful implementation of the bond project (Attachment I).We have accomplished program phases A and B, and are pleased to report that as we enter phase C, we will have a strong pool of candidates from which to select to do the design and engineering work at each school site.Fourteen (14) firms have submitted applications to the District and want to participate in this next program phase.

As Piedmont prepares to celebrate its centennial birthday, we are excited to embark upon a Piedmont school facilities project that will extend and revitalize the life and strength of our school campuses for many years to come.Thank you for taking an active part in this major community project.We appreciate your patience as we take the time necessary to do the job right.

Sincerely,

Constance Hubbard, Superintendent
Ward Lindenmayer, President
June Monach, Vice President
Cathie Geddeis, Member
Ray Gadbois, Member
Roy Tolles, Member

 

 

Attachment I.

Piedmont Unified School District

Bond Project Roadmap

 

– TENTATIVE PLAN –

 

This year we plan to accomplish the majority of A through D below by March 2007.  Phases E through G will be contingent on the first elements of our plan.

A.RISK ASSESSMENT & MITIGATION        

• Spring – Winter
• Complete qualitative engineering study
• Evaluate and prioritize risks
• Consider options to mitigate risk in short-term
• Engage with parents, staff and community
• Implement short-term mitigation plans and projects

 

B.PROGRAM PLANNING & ORGANIZATION

• Summer – Fall
• Determine program management structure
• Develop high level implementation plan
• Determine public engagement process
• Establish and organize committees
• Recruit and hire program manager
• Engage with parents, staff and community
• Update program plans and process

 

C.RETROFIT VS.REBUILD ANALYSIS                 

• Fall – Early Spring
• Obtain cost estimates for retrofit projects
• Estimate cost to rebuild, where appropriate
• Evaluate impact of state funding
• Perform cost/benefit analysis
• Engage parents, staff and community
• Determine scope of retrofit/rebuild projects

 

D.EDUCATIONAL NEEDS ANALYSIS

• Fall – Early Spring
• Engage with parents, staff and community
• Discuss long term vision for Piedmont schools
• Develop strategic plan and direction
• Determine potential impact on facility needs
• Coordinate closely with City planning process

 

E.ENGINEERING & RETROFIT DESIGN

• Hire engineering & architectural firms
• Complete quantitative engineering studies
• Develop preliminary design documents
• Conduct peer review of design documents
• Engage parents, staff and community

 

F.DESIGN OF REBUILD PROJECTS                      

• Hire engineering and architectural firms
• Develop preliminary design documents
• Conduct peer review of design documents
• Engage parents, staff and community
• Determine final scope and design direction

 

G.CONSTRUCTION MANAGEMENT                   

• Complete final design documents
• Conduct peer review of final design documents
• Obtain DSA approval of final design documents
• Hire construction manager
• Develop timeline and plans for construction
• Engage parents, staff and community
• Conduct bid process for construction projects
• Hire construction firms and begin projects
• Monitor construction costs and timeline